ICT management and renewal: working every day, not just the first one

We take charge of the day-to-day operation of your infrastructure and of your equipment's life cycle, so that nothing reaches the end of its support without anyone seeing it coming.

Let's talk about your infrastructure

IT that only gets attention when it breaks ends up costing more

It is the usual pattern in a medium-sized company. While everything works, nobody looks at anything. The day something goes down, whoever is available gets called, it is fixed however it can be and things go back to normal without asking why it happened. After a few years there is an installation nobody knows in full, full of temporary fixes that have already been in place for three years.

The cost of that does not appear on any invoice, but it is there. It is the hours the team loses when the application is slow. It is the backup nobody has tried to restore. It is the server that has gone two years without patches because rebooting it is scary. And it is, when something serious finally happens, an emergency bill three times what it would have cost to prevent it.

A management contract changes that dynamic: someone looks every day, fixes things before they break, and tells you with numbers how it is going.

Management and renewal: equipment is maintained and replaced

Before signing anything, we look at what is there

We do not take on a management contract for an installation we do not know. Before starting we carry out an audit of the environment and a remediation: we bring up to date whatever is clearly out of support, document whatever is not documented and leave the installation in a state that can be maintained.

It is more work up front and sometimes it is uncomfortable, because it brings to light things that had been hidden for years. But signing a service level agreement for something nobody has looked at is promising a response time without knowing what you will be responding to. We prefer to start knowing.

How Algoritmio's management and renewal service works: it starts with an audit and remediation, from there comprehensive maintenance, managed services and reporting with service levels run in a daily cycle, while equipment renewal follows a yearly cycle.

Audit and remediation

The starting point. We survey the real state of the environment, document it and fix whatever prevents it from being maintained with guarantees. This produces the inventory on which everything else is built, and the list of what needs fixing before the service starts.

Environment audit · Prior remediation · Inventory and documentation

Comprehensive maintenance

Looking after the equipment, in its three forms: preventive, which is checking and updating before it fails; corrective, which is fixing it once it has failed; and evolutive, which is adapting what is there when needs change. We also manage the equipment's extended warranty —so it does not expire without anyone noticing—, scheduled work in an agreed window and on-site assistance when the problem cannot be solved remotely.

Preventive maintenance · Corrective · Evolutive · Extended warranty · Scheduled work · On-site assistance · Technical advice

Managed services

Day-to-day operations. We manage the events the platform generates —the automatic alerts, before they become incidents— and the incidents once they are. We monitor performance and capacity, which is what warns you months in advance that something is going to fall short. We control changes and releases, so that nothing goes into production without going through the proper steps, and we keep configurations documented and up to date.

Event management · Incident management · Performance and capacity · Changes and releases · Configuration management

Reporting and service levels

What turns the service into something that can be judged. We deliver periodic reports and dashboards showing what has happened, what has been resolved and how quickly, and the status of the agreed indicators. Service levels are set in the contract, in writing, and they are measured. If they are not met one month, it shows up in the report without anyone having to ask.

Reports and dashboards · Service level management

Every piece of equipment has an expiry date

The part this page is named after, and the one that avoids the most trouble. Every server, every storage array, every switch and every operating system version has a date after which the manufacturer stops publishing patches. Past that date the equipment stays switched on and apparently working, and that is the problem: nothing warns you.

We keep the end-of-support calendar for everything we manage, give enough notice for the renewal to go into the year's budget rather than becoming an emergency, and plan the replacement so that it happens in a quiet window. When it is time to change, we run the project.

End-of-support calendar · Renewal plan · Planned replacement

Shall we talk about what you have set up?

The first conversation is to understand what is there and what worries you. That leads to an audit proposal, and the audit shows whether you need a management contract, a maintenance one, or simply to fix three things and carry on as you are.

+34 91 005 28 58 info@algoritmio.com